The Art Of The Follow-Up: How To Keep The Conversation Going After An Interview

You’ve had an engaging interview conversation, impressing the hiring team with your knowledge, skills, and enthusiasm. The discussion wraps up, and you hear those all-too-familiar words: “We’ll be in touch.” Now comes the tricky part—waiting for a response. 

This limbo period can feel like an eternity, but it’s also a prime opportunity to keep yourself on the hiring team’s radar with a well-timed follow up email after interview. When done right, it not only showcases your professionalism but also reinforces your interest in the role. 

So, how do you strike the perfect balance between keen interest and respect for boundaries? Whether it’s drafting a polite email or making a professional call to HR, this guide will help you navigate how to follow up after an interview with confidence and finesse. 

Why Following Up Is Important 

A well-timed and thoughtfully drafted follow-up conversation after an interview can reaffirm your interest in the role and set you apart from other candidates. It’s also the perfect opportunity to request an update after the interview in a courteous and professional way, showing that you’re proactive without being pushy. 

When To Follow Up 

Timing is everything when it comes to how to follow up after an interview. Reaching out at the right moment can make all the difference, ensuring you appear professional rather than overly eager. Here’s how to gauge the best time to follow up: 

• If a Timeline Was Given 

If the interviewer mentioned a specific timeframe for their decision, be sure to stick to it. For instance, if they said you’d hear back within a week, wait until that week has passed before sending your email. A follow-up on the next working day after this timeline has passed is a safe and professional move if you haven’t received an update. 

• If No Timeline Was Given 

In the absence of a clear timeline, it’s best to wait at least one week before reaching out. While it may feel like an eternity, remember that hiring processes often take longer than expected due to internal delays, competing priorities, or unforeseen circumstances. Patience is vital, but don’t let too much time pass before making contact. 

How to Follow Up After an Interview 

1. Sending a Follow Up Email After Interview 

Email is often the most professional and unobtrusive way to follow up after an interview. It allows you to express your enthusiasm, maintain a positive tone, and keep your message concise and to the point. 

Sample: 

Subject Line: Update Request for [Job Title] Interview 

Hello [Name], 

I hope you’re doing well.  

I wanted to take a moment to thank you again for the **interview conversation** on [date]. I’m genuinely excited about the opportunity to contribute to [Company] as a [Job Title].  

When you have a moment, could you kindly provide an **update after the interview** regarding the next steps in the hiring process? If there’s any additional information or documentation I can provide, kindly let me know.  

Thank you for your time and consideration.  

 Best regards, [Your Name] 

2. How to Call HR After Interview 

If you prefer a more direct approach or feel that an email hasn’t yielded the desired response, you might consider calling HR. A phone call can be an effective way to seek an update after interview, provided it’s handled professionally and with respect for their time. 

What to Say When Calling HR: 

• Start by introducing yourself and mentioning the role you interviewed for. 

• Politely ask if they could provide an update on the status of your application. 

• Express gratitude for their time and reiterate your enthusiasm for the role. 

Sample: 

“Hello, this is [Your Name].  

I recently interviewed for the [Job Title] position at [Company], and I’m reaching out to kindly request an update on the hiring process. I understand how busy things can get and truly appreciate your time.” 

3. Sending a Second Follow-Up Email 

If you haven’t received a response to your first follow-up email, it’s perfectly acceptable to send a second email a week later. This message should gently remind the recipient of your interest while remaining polite and professional. 

Sample: 

Subject Line: Request Update – [Your Name], [Job Title] 

Hello [Name],  

I hope this message finds you well.  

I’m writing to check in regarding my previous email about the [Job Title] role.  

I remain keen about the opportunity to join [Company] and would be thrilled to contribute to your team. If there is any further information I can provide to assist the hiring team, please do let me know. I look forward to hearing from you. 

Best regards, [Your Name] 

4. Sending a Final Follow-Up Email 

If your second email doesn’t receive a response, a final message sent by the end of the week can help bring closure to the situation while maintaining professionalism. 

Sample: 

Subject Line: Final Follow-Up on [Job Title] 

Hello [Name],  

I hope you’re doing well.  

I wanted to send a final note regarding my application and interview for the [Job Title] position. If the role has already been filled, I completely understand and wish you all the best with your new hire. 

If there’s still potential for further discussion, I would be delighted to hear from you. Thank you once again for the opportunity to interview and for your time and consideration. 

Best regards,  
[Your Name] 

Tips for Effective Follow-Up 

Stay Professional: Whether it’s an email or a phone call, make sure your tone remains positive and professional when reaching out. 

• Be Concise: Avoid lengthy, overly detailed messages. Keep it brief and respectful of the recipient’s time. 

• Proofread Carefully: A well-written email free from typos or errors showcases your attention to detail and professionalism. 

• Continue Applying: Don’t pause your job search while waiting for a response. Keep exploring other opportunities to stay proactive. 

Closing Thoughts 

Mastering how to follow up after an interview can make a real difference in your job search journey. By sending a well-timed follow up email after interview, making professional calls, and remaining persistent yet polite, you can leave a lasting impression on hiring managers. 

Remember, following up isn’t just about getting an update after the interview—it’s about demonstrating your commitment and enthusiasm for the role. Perfecting this approach is a skill every job seeker should have. 

Perfect your follow-up strategy and get the update you’ve been waiting for. The perfect job awaits you, if you sign up with Talent Higher.